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Westridge Place
A Planned Community
Vancouver, Washington
Home Owners
Association
Architectural
Control Committee: |
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HOW DO I OBTAIN APPROVAL? There is no charge for the forms or for processing your request. |
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WHAT IS REQUIRED WITH THE APPROVAL REQUEST FORM? You must complete all sections of the form that are applicable to your project. You also need to submit clear and complete plans for any project or modification. Plans can be hand drawn or computer generated. The plans should include front, side and top views of any proposed structure (you don't have to be a professional draftsman), including all dimensions. Most importantly, there needs to be a plot plan of your property (an overhead view) that accurately shows the location of the proposed structure, patio, etc., and your residence. Important dimensions, such as the project itself and setbacks from the property lines and residence, also need to be shown clearly. Remember: You can't give TOO much information, but if you provide too little, your approval may be delayed. |
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WHERE DO I SEND MY COMPLETED PACKAGE? All documents should be mailed [or hand delivered] to:
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HOW LONG DOES IT TAKE TO OBTAIN APPROVAL? The Architectural Control Committee has 30 days from the time the management company receives your application. However, you will normally receive a written response within two (2) weeks. Submitting a COMPLETE application will ensure you receive a prompt response. If sent by mail, we encourage you to follow up with Northwest Management Exclusive to make sure your package has been received and is in process. A log is kept of all requests. |
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HOW WILL I BE NOTIFIED OF THE COMMITTEE'S DECISION? Northwest Management Exclusive will normally contact you via telephone and written correspondence. However, you may also receive a visit from a member of the Architectural Control Committee prior to its decision |
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WHAT IF I DISAGREE WITH THE COMMITTEE'S DECISION? The first step is to notify the Board within ten (10) days of receiving a "notice of denial". |
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WHAT ACTION WILL FOLLOW MY "NOTIFICATION OF APPEAL?" You will be contacted in writing by Northwest Management Exclusive and given a date and time for your appeal hearing. This will be scheduled as soon as possible. You should bring to the meeting all documentation, including any additional information applicable to your appeal. |
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ONCE MY PROJECT IS APPROVED, WHAT IS THE FINAL STEP
FOR COMPLIANCE? In certain instances, a member or members of the Architectural Control Committee will visit your property on behalf of the Board of Directors. They will inspect the completed project to ensure it meets the basic design criteria and also complies with the approval given. You will then receive a signed-off copy of your original application or a written summary of any additional work required before you can receive final approval. In either case you will be through Northwest Management Exclusive. |
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WHAT IF I MODIFY MY PROPERTY WITHOUT PRIOR APPROVAL? You will likely be notified in writing and asked to apply for an architectural change that was not "pre-approved". You will them be advised if any modification(s), or possibly removal, is required. If you do not respond, or fail to take any of the required steps, your Board has the power to turn the matter over to legal counsel for compliance. |
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| It is important to note that it is not the Board's desired to seek legal counsel for compliance, but rather to be reasonable and flexible. To that end, communication is essential. Ignoring the Board's request for compliance will only create additional expense for you personally and for your association. | ||
We thank you for your taking the time to read the material. We are your neighbors and want our community to represent the type of surroundings within which each of us desires to live. If you have any questions concerning either the appropriate design criteria or the approval process, please contact:
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360-896-8351
